Events · 5 min read · Savina Bansal
Four links for one event gallery: Guest, Full, Album and VIP
A wedding gallery has more than one audience. Which of the four Events links goes on the venue QR, which goes to the hosts, and when to add a PIN.
Building the platform this article is about
A wedding gallery is not one audience. Guests want the photos they are in. The couple wants all of them, and has to choose the ones for the album. Grandparents want their photos but will not type a phone number into a website. One link cannot do all of that, so Ohanvi’s Events module gives every event four.
The four links
| Link | Who it is for | What the visitor does |
|---|---|---|
| Guest | The QR at the venue | Verifies their WhatsApp number, takes a selfie, sees only the photos they are in |
| Full gallery | The hosts | Sees every photo of the event, by folder |
| Album selection | The couple or the hosts | Picks the photos that go in the album and sends the picks to the studio |
| VIP | Parents and elders who won’t verify | Takes a selfie only; no WhatsApp number is asked |
All four are on the event’s Share tab, each with its own QR code and a Send on WhatsApp button.
Keep the VIP link out of print
The VIP link skips the number check, so anyone who has it can take a selfie and find their photos. That is the point for an elderly relative, and also why the app says to keep it off the printed QR card. Send it to the family directly instead.
VIP visitors show up on the Guests tab marked VIP, with no number, so you can still see who came in that way.
When to add a PIN
Any link can carry a PIN of 4 to 6 digits. Visitors type it before they see anything. It suits the Full gallery link, which shows every photo, or an event where the hosts want a second lock on top of the link itself.
The PIN is stored scrambled, so Ohanvi cannot show it to you again after you set it. Note it down when you create it. Too many wrong tries and the page asks the visitor to wait about ten minutes.
“Require registration” on the Full gallery
Switch it on and a visitor must verify a WhatsApp number before the full gallery opens. You lose nothing in convenience for the hosts and gain a record of exactly who opened every photo of the event.
Nothing opens until you publish
A draft event’s links answer “not found”, exactly like a link that never existed. Publish the event when the photos are ready to be seen. Each link can also be switched off on its own, or end on a date; a closed link shows the same “not found”, so an old QR on a table stops working cleanly.
If guests register before the gallery opens, the page tells them their photos will come to them on WhatsApp as soon as the studio opens it.
Keep reading
Questions this answers
- How do I share an event photo gallery with guests?
- In Ohanvi’s Events module, put the Guest link’s QR code at the venue. Guests verify their WhatsApp number, take a selfie and see only the photos they are in. The hosts get the Full gallery link, and the couple the Album selection link.
- Can guests find their photos without giving a phone number?
- Yes, through the VIP link: a selfie only, no number. Keep it off printed cards and send it directly to the people who need it, such as parents and elders.
